Ravinder Tulsiani Unleash the EDGE: Prevent these four common job-sharing quandaries

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Prevent these four common job-sharing quandariesJob-sharing arrangements can be an efficient way to maximize the strengths of two employees, but they take extra work. By Employee Recruitment & Retention | Posted: June 27, 2013 DataSource: The requested DataSource 5f4ce871-9abc-4ec7-89fd-43fb6c737f57 is not accessible.

Job-sharing arrangements can be an efficient way to maximize the strengths of two employees, but they take extra work. First, require employees who want to job-share to detail their arrangement in writing. This will head off problems, or at least help you deal with them fairly.

Workers can usually figure out their working hours, how to divide their major responsibilities, and how neat the shared desk or cubicle should be kept. However, that doesn’t begin to cover the situations that can arise. To get started, help job-sharers decide on and document four possibly contentious issues:

• Shared filing system. You can’t afford to risk vital documents and data getting lost because one employee can’t find where his or her partner put them. Both paper and computer files should have set locations and procedures for adding, removing, and working on stored materials.

• Special assignments and absences. How will shortdeadline emergencies be handled if they can’t be divided equally, or the partner on duty can’t get everything done? What happens when one sharer can’t work his or her shift? Establish procedures for notifying the off-duty partner to help out or for quickly hiring temporary help.

• Notifications. How will partners keep up on messages, events at the office, and changes in plans? The two employees need a system—such as a folder, a computer file, or a daily email or telephone call—for staying up to date with the organization and each other.

• Decision-making. When tough calls must be made, does one partner have more authority? If their authority is equal, does the individual who’s in the office make the call, or do both employees always have a say? Should they bring certain disagreements to you to resolve?

—Adapted from the PageWise website

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